The Office of the United Nations High Commissioner for Refugees (UNHCR) established on December 14, 1950, by the United Nations General Assembly, requests your price quotation for Supply of Air conditioners for UNCHR Aden SO - Yemen as specified in this Request for Quotation (RFQ). 1. REQUIREMENTS The Office of the United Nations High Commissioner for Refugees (UNHCR, invites qualified suppliers to submit their best offer for Supply of Air conditioners for UNHCR Aden SO - Yemen for the below Items: Items: Items Required (QTY) Air conditioners (24000 BTU), Dual Invertor Compressor System 9 Unit Air conditioners (18000 BTU), Dual Invertor Compressor System 11 Unit Air conditioners (12000 BTU), Dual Invertor Compressor System 40 Unit Bidders must bid for all of the items otherwise the bid may be disqualified. Details of Technical Requirements under this RFQ are detailed in the Annex-A Technical Specifications form. ▪ Specifications: As per the attached Annex-A. ▪ Delivery Point: DDP UNHCR Office Aden – Yemen. ▪ Catalogues or Photos: All bidders must submit a details catalogue / Data sheet, or Photos for the items. ▪ Warranty: Minimum 24 months the vendor offered seller's warranty for the supplied equipment. Your overall quotation shall consist of: ▪ Technical Offer; (as per Annex-B “Technical Offer Form”).and ▪ Financial Offer (as per Annex-C “Price Offer Form”). 2. FINANCIAL OFFER Please include the following price information in your quote (without VAT): - Currency: USD - Your financial offer under this RFQ shall be detailed in the Price Offer Form attached here to as Annex-C. UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be provided without VAT but the VAT amount shall be clearly separately indicated. 3. BIDDING INFORMATION: • RFQ DOCUMENTS The following annexes form integral part of this Request for Quotation (RFQ): Annex A: Technical Specification Annex B: Technical Offer Form Annex C: Financial Offer Form Annex D: Vendor Registration Form Annex E: UNHCR GCC for the Provision of Goods Services (English) Annex F: UN Supplier Code of Conduct (English) Annex G: E-TenderBox Supplier guidelines (English) Annex G1: E-TenderBox Supplier guidelines (Arabic) IMPORTANT: Please carefully read the e-TenderBox user manual attached as Annex-G & G1 for submission of your technical and financial proposals – Offers submitted in any other manner will be disqualified. 4. Technical and Financial evaluation: Technical evaluation. All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Eligibility and Technical Evaluation Criteria: I. Eligibility CRITERIA Merit “PASS / FAIL” 1. Business registration & and Tax ID: presented a valid business registration certificate, and/or licenses (issued by the pertinent Yemeni authorities) & and valid Tax ID in the field of Electronics General trade or any related area. Non‐discretionary “PASS/FAIL” II. TECHNICAL EVALUATION CRITERIA Merit “PASS / FAIL” 1. Meet UNHCR’s Technical Specifications: Bidders acknowledged of our understanding to the technical requirement, and meets our technical requirement specification as attached in (Annex A) “PASS/FAIL” 2. Warranty: Minimum 24 months the vendor offered seller's warranty for the supplied equipment. “PASS/FAIL” Financial evaluation: The financial component will be analysed only for those suppliers whose technical offers fully met the UNHCR requirements set forth in this RFQ. Financial bids from the technically qualified suppliers will be evaluated based on: • Competitiveness of the quoted prices. • Total overall cost. 5. RFQ SUBMISSION The proposals must bear your official letterhead, clearly identifying your company name. Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL: http://etenderbox.unhcr.org In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR. A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR. In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ. Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline. Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline. CLOSING DEADLINE: Sunday 24/11/2024 @ 23:59 hrs (11:59 PM), Yemen Local Time Your quotation must be valid at least for [90] days. 6. INFORMATION FOR BIDDERS: - Inspection may be applicable and will be advised at time of purchase and arranged by UNHCR. Inspection will be executed at the point of arrival. - UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right item. 7. TERMS OF PAYMENT Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods/service and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided. 8. UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS Please find attached as Annex-E1&E2 the UNHCR’s General Conditions of Contract for the Provision of Goods, July 2018 version, which must be accepted and acknowledged by submitting a signed copy together with your offer or by clearly indicating in your quotation that you accept them. However, please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contract for the Provision of Goods. 9. VENDOR REGISTRATION FORM If your company is not yet registered with UNHCR, you must fill in, sign and return with your offer the UNHCR Vendor Registration Form attached as Annex-D. If your company is already registered with UNHCR, please submit Annex-E as blank, stipulating your UNHCR vendor ID on the form. UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial awards. Thank you for your kind attention.