PROVISION OF CONFERENCE, ACCOMMODATION AND EVENT SERVICES (5-STAR HOTELS, KIGALI) FOR THE OFFICIAL LAUNCH OF THE AFRICAN ACADEMY FOR WOMEN IN POLITICAL LEADERSHIP (AAWPL)1. Background UNDP, in partnership with the African Union, the African Women Leaders Network (AWLN) and the African School of Governance (ASG), is organizing the official launch of the African Academy for Women in Political Leadership (the "Academy"). The launch will bring together senior dignitaries, government officials, development partners and civil society representatives, and requires a five-star hotel venue in Kigali, Rwanda, able to provide conference facilities, accommodation and event catering to the standard expected for high-level participants. 2. Event Overview Item Detail Event Official launch of the African Academy for Women in Political Leadership Venue location Kigali, Rwanda (5-star hotel) Conference dates 3 – 7 August 2026 (5 days) Participant arrival 2 August 2026 Participant departure 8 August 2026 Eligible bidders 5-star hotels based in Kigali 3. Pre-Bidding Meeting A pre-bidding meeting with all invited vendors will be held physically at the UNDP premises (Procurement office) on 17 July 2026 at 13h00. Attendance is strongly encouraged to enable prospective bidders to seek clarification on these specifications, raise questions regarding the requirements, and confirm venue/site details prior to submission of proposals. 4. Scope of Services The successful bidder shall provide the following, as detailed in Sections 5–7 below: •     Conference/meeting venue and full conference package (plenary hall and two breakout rooms), including meals, refreshments and audio-visual/technical support; •     Accommodation for participants for the duration of the event; and      Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document. RWANDA UNDP OFFICE PROCUREMENT UNIT