INTERNATIONAL TRADE CENTRE (ITC) Major Upcoming Business Opportunity Notice CALL FOR EXPRESSION OF INTEREST (EOI) Important: The purpose of this call for EOI is to identify appropriate suppliers who can potentially fulfil the requirements. The present call for EOI does not constitute an invitation to tender. Only suppliers deemed qualified by ITC will receive the invitation to tender. Reference: EOI PS/2024-66/WA Event Management Services in Turkmenistan Date of this Call for Expression of Interest (EOI): 20/02/2025 Closing Date for Receipt of EOI at ITC/PS: 03/03/2025 Terms of Reference (summary): ITC organises various events such as conferences, workshops, seminars, and meetings across Turkmenistan. To ensure cost efficiency and high-quality service delivery, ITC intends to establish a system contract (SC) with a capable service provider. This contract will cover event management services in Ashgabat and regions of Turkmenistan. ITC will establish a SC for event management services for a maximum period of three (3) years. The selected contractor, hereinafter referred to as the "Service Provider”, will be engaged initially for one (1) year, with the possibility of contract renewal based on satisfactory performance evaluations. ITC aims to select one (1) qualified service provider through a competitive process. The selected service provider must be registered to work as a company in Turkmenistan.  Under the SC, the selected Service Provider will deliver services following receipt of ITC issued purchase orders (POs) based on the rates indicated in the contract and specifying the exact services needed and the delivery time. The SC would facilitate a cost-effective prompt administrative process to procure event management services on a recurrent basis over the contract duration. The ITC Procurement officer will issue a PO, referring to the SC conditions and rates.  ITC does not commit to order a minimum set or quantity of services but provides anticipated volume per year. The services to be provided under this SC are: Finding a suitable venue for organising conferences, meeting, seminars, source subcontractors, agree terms and sign a contract for respective services. Organising meals, coffee-breaks during the events, liaise with an appropriate catering supplier and manage all catering requirements. Providing administrative support during events: distribute invitations, staffing of event reception/registration desk, source and liaise with potential speakers and facilitator. Arranging of events space: ensuring requested tables disposition, providing information signs. Renting of equipment necessary for events conduction. Arranging hotel accommodation for participants. Arranging transportation for participants when needed. Per diem payment processing. Provide additional support services such as: interpretation (e.g. Russian/Turkmen/English) printing and copying of information and visibility materials, live streaming, photo and video services, hiring facilitators and/or presenters when needed, media coverage. ITC Procurement Services invites interested companies to forward their Expression of Interest (EOI) by email before the closing date to: Procurement Services International Trade Centre 54-56 Rue de Montbrillant 1202 Geneva Switzerland [email protected] Website: www.intracen.org Please indicate your vendor ID number and the reference of this EOI in your response. If not registered with ITC/UNOG or UNGM, please follow the Procedure for Registration as Potential Vendor at www.ungm.org as soon as possible. ITC reserves the right to change or cancel this requirement at any time during the EOI and/or solicitation process. Please note that only those companies considered qualified by ITC for this project will be invited to participate in this procurement exercise. ITC strongly encourages businesses owned or led by women and teams composed by women to participate in the procurement exercise. For any further information on ITC, please consult our website: www.intracen.org