Scope of Work The Event Management Firm shall provide the following services:   A. Media Launch of 23 Mini-Grids in Nigeria under the Africa Mini-Grid Programme (AMP) Date: 2 July 2026 Venue: UN House Auditorium, Abuja Expected Attendance: 100 Participants Scope of Services: Event Design and Branding   ·       Develop event branding concept aligned with UNDP visibility guidelines. ·       Design and install:                                              i.         Event branding materials   Audio-Visual Production   ·       Professional sound system ·       Wireless microphones ·       Event lighting ·       Technical support throughout the event     Catering   ·       Provision of high-quality finger foods and refreshments for 100 participants ·       Service personnel and catering setup   Event Management ·       Event coordination team ·       Ushers and registration personnel ·       Guest management and protocol support   B. High-Level Welcome Dinner Date: 29 June 2026 Venue: Residence of the Resident Representative Expected Attendance: 20 High-Level Guests Scope of Services: Venue Setup   ·       Outdoor covered luxury tent ·       Ambient decorative lighting ·       Installation and dismantling   Furniture ·       Twenty (20) VVIP chairs ·       One (1) VVIP dining table for 20 guests ·       Cocktail tables   Décor ·       Premium tablecloths ·       Floral centerpieces ·       Bouquets ·       Decorative potted plants ·       Ambient décor   Comfort and Ambience ·       Air-conditioning units ·       Lighting and electrical setup   Event Management ·       Event host coordination ·       Guest reception and protocol support   C. Breakfast Meeting with Diplomatic Corps Date: 1 July 2026 Venue: Transcorp Hilton Abuja   Scope of Services: Room Decoration and Setup ·       High-level diplomatic meeting décor ·       Floral arrangements ·       Table settings ·       Registration and welcome area setup ·       Branding elements in line with UNDP guidelines   Event Coordination ·       Guest reception and protocol management ·       Onsite coordination and troubleshooting   D. Women Leaders Networking Reception at Zuma Grill Date: 30 June 2026 Expected Attendance: 35 Participants   Scope of Services: Event Materials ·       Design and production of: ·       35 personalized name tags ·       Floral arrangements ·       Table décor Event Coordination ·       Registration management ·       Participant support ·       Event setup and management   E. Staff Town Hall / Staff Meeting with Regional Director Date: 30 June 2026   Scope of Services: Event Production ·       Production of commemorative photo book for staff signing ·       Staff signage and welcome displays   Photography Experience ·       Professional photo booth ·       Instant photo printing (where required) ·       Branded photo backdrop   Branding ·       Two (2) branded backdrops ·       Four (4) pull-up banners   Media and Content Production ·       Professional photographer ·       Videographer ·       Content creator ·       Production of event highlights video ·       Short social media clips ·       Event documentation   Media Support ·       Media personnel coordination ·       Press support and coverage management   4. Key Deliverables The Event Management Firm shall provide:   Pre-Event Deliverables ·       Detailed event implementation plan ·       Event concepts and designs ·       Production schedule ·       Venue layout plans · Contacts Links UNSPSC codes Email address: [email protected] Surname: Procurement unit Link Description https://estm.fa.em2.oraclecloud.com/fscmUI/redwood/supplier-registration/register-supplier/register-supplier-verification?id=TUW16eK6qcr64sRAxQXJMoYCOHny7FmchTkUSUkxXUU6lo71bIiTtnOrLg%3D%3D Supplier Registration https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=47034 UNDP Procurement Notices Ad https://procurement-notices.undp.org/sharepoint/login.cfm Please click on this link before accessing the Negotiation Document(s) link https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01458 Negotiation Document(s) https://procurement-notices.undp.org/view_negotiation_dlink.cfm?nego_id=47034 Direct link to Quantum Negotiation Collapse all Expand all J  -  Services 80000000  -  Management and Business Professionals and Administrative Services 80140000  -  Marketing and distribution 80141600  -  Sales and business promotion activities 80141607  -  Events management $(document).ready(function () { UNGM.UNSPSC.init(); });