Negotiation Ref: UNDP-SDN- 00452Request for Proposal (RFP) “Provision of Travel Management Services for UNDP Country Office in Sudan on Long-Term Agreement (LTA) BasisBackground:The United Nations Agency Development Programme in Sudan  (UNDP) is undertaking a solicitation of bid proposal from Travel Agencies who are interested to provide various Travel Management Services regularly required by the UNDP. Travel, as referred to in the TOR, shall apply to all movements or journey of UN staff from one place to another for official business purposes, both international and domestic.  These official purposes include, but need not be limited, to the following:a)            Official missions, meetings and various events;b)                  Home leaves, emergency travels, and educational leaves.c)             Visit to project sites, by either UNDP staff, Government and counterparts, or other entities involved in execution of various UN-funded undertakings. The average annual volume of cost spent for tickets procured by UNDP for last year is approximately USD150,000.00,  This figure shall not serve as indication of expected future business level, as Years 2025 should be used as the most representative year for estimation purposes. However, these neither represent nor warrant that the selected Travel Agency will provide a guaranteed level of Travel Management Services hereunder, and UNDP in Sudan do not guarantee any minimum quantity of Travel Management Services.Objective:  The objective of this bidding process is to conclude one Long Term Agreement(s) (LTAs) for the period of three (3) years for Travel Management with one or more qualified and competent Travel Agents. LTAs will be issued to 2-3 Suppliers who meet the minimum qualification requirements and proposed lowest-priced Bids. LTA issued will reflect ceiling prices for services, established through this RFP. And for every time there is a request, shall be subjected to secondary bidding process with Purchase Order (PO) based on the actual costs/quotation as submitted during the Secondary Bidding Process conducted between the LTA holders based on each specific request. A Pre-proposal conference will be conducted as per below details:Time and time zone: 10 a.m. to 11 a.m. Sudan TimeDate : 23 February 2026Zoom link: https://undp.zoom.us/j/84089750136?pwd=Sn6yxmggScHoL5srmw5CBcqMuppvP4.1 You can register via Zoom registration link:https://undp.zoom.us/meeting/register/HdygeJ-sQhaOm6pKoYlgSg Attendance at the pre-proposal conference is optional. The Minutes of the Meeting will be uploaded and made available to all bidders through the system.Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. n case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in the guides available in UNDP website:  https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document. UNDP SudanPROCUREMENT UNIT