******************** BIDDING PROCESS IS ONLY OPEN FOR VENDORS ESTABLISHED IN VANUATU. ALL OTHERS WILL NOT BE CONSIDERED. Please find attached the specifications and the required forms to be filled. The Request for Proposal for Services form (pages 2 to 4) is mandatory to be signed and submitted with your offer. If the Request for Proposal for Services form (pages 2 to 4) is not provided, your submission will be disqualified. ***IMPORTANT ESSENTIAL INFORMATION: LRPS-2026-9202338: Long-Term Agreement for Customs Clearance and Domestic Freight Forwarding Services for UNICEF Vanuatu Field Office for five (5) years. Your offer comprising of a Technical Proposal and a Price Proposal should be filled, signed and emailed separately to
[email protected] and referenced as LRPS-2026-9202338, before 18 February 2026 (23:59 Fiji Time) as per below: -> First e-mail subject: LRPS-2026-9202338 - Financial Offer (including additional documents) -> Second e-mail subject: LRPS-2026-9202338 - Technical Offer Proposals received after the stipulated date and time will be invalidated. It is important that you read all the provisions of the Request for Proposal, to ensure that you understand UNICEF’s requirements and can submit a bid in compliance with them. Note that failure to provide compliant proposals may result in invalidation of your proposal. Should you have any queries, this should be addressed to the following e-mail: E-Mail:
[email protected] Subject: LRPS-2026-9202338 - Additional information request (If your e-mail request doesn't contain the subject with the bidding process reference as stipulated above, we will not be able to identify the bidding process you require additional information for and your e-mail will not be answered). ******************** IMPORTANT DOCUMENTS FOR NEW UNICEF VENDORS ******************** If the vendor is not yet a UNICEF vendor, please provide: A) A complete copy of your latest audited financial statements with comparative figures for the two most recent years; preferably signed by your Company's accounting firm/certified external auditor. These financial statements should be both for your Company, and the consolidated financial statements of the ultimate parent company, if applicable. ***The financial statements are to include, but not limited to, the following: ·The Balance Sheet (mandatory) ·The Income Statement/Profit and Loss Statement (mandatory) ·Statement of cash flows ·Statement of changes in shareholders’ equity ·The report from the external auditor, if available ·Notes to the financial statements, if available ***Where possible, please provide an English translation of your financial statements if the documentation is not in English. Note that any financial documentation received is treated with the strictest confidence. B) A copy of your Company’s certificate of legal registration C) Your Company’s UN Global Marketplace (UNGM) registration number. You are kindly requested to register for, at the very least, Basic and Level 1 stages. For registration and instructions on how to kindly refer to the attachment or the UNGM site: www.ungm.org/RegistrationProcess. D) MDM VENDOR REGISTRATION TEMPLATE file available in Excel should be fulfilled and submitted with the other documents.
