Scope of the service and expected deliverables: - (Only National Firm is allowed to participate on this Bid’’) The objective of this service is to create an engaging event experience through an effective design, set up, efficient logistics, Audio seamless technical experience (sound, lightning), interpretation and other related services. The event managing company will be responsible for coordinating the event in accordance with the requirements of UNDP.The scope of this event management service includes event setup, event equipment, branding and promotion, follow-up invitations, Interpretation, live streaming and ushering for the Below events to be held in February 13 and 14, 2025 No. Name of event Date Time 1 Regional Partners Forum briefing on Timbuktoo Thursday 13 February 9:00 – 10:30 2 Launch of the Carbon Data Access Partnership Initiative Thursday 13 February 12:00 – 13:00 3 RSCA / CO townhall Thursday 13 February 13:00 – 14:00 4 Advancing Inclusive Development report launch & IAMSahel Thursday 13 February 15:00 – 18:30 5 African peace processes Friday 14 February 9:30 – 13:15 Expected deliverables of the event organizer: (detail available on the attached ToR): -Pre-Event Preparation1.      Planning and Coordination:o    Schedule and conduct preparatory site visits to:§   Evaluate venue-specific needs (e.g., lighting, sound system).§   Coordinate with UNDP-designated staff, photographers, videographers and other stakeholders as necessaryo    Develop and submit a comprehensive event management plan for both events with clearly defined milestones for setup, testing, and execution.o    Communicate consistently with UNDP to ensure alignment on deliverables, branding and logistics.2.      Materials Preparation:o    Provide samples of all print and digital materials for UNDP approval.o    Arrange for the production of branded materials, including:§   Reports, brochures, and contact cards§   QR code cards with stands§   Totems, screens and signage3.      Equipment Testing:o    Conduct full technical rehearsals, including sound, lighting and live-stream systems.o    Test interpretation booths, microphones and other audio-visual equipment to ensure perfect functionality during the events.Event SetupIn collaboration with designated UNDP staff:1.      Venue Setup (lobby, 2nd and 3rd Floors of the RSCA building):o    Arrange seating for panelists, attendees and VIPs.o    Install stage equipment, including:§   Podium, display screens and lighting.§   Background screens for visual presentations.o    Set up lobby areas with registration desks and digital advertising displays.o    Prepare a dedicated space for the Jebena Bunna ceremony, including hostess arrangements. Contacts Links UNSPSC codes Email: [email protected] Surname: GT or EW Link Description https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715271 Supplier Registration https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=29777 UNDP Procurement Notices Ad https://procurement-notices.undp.org/sharepoint/login.cfm Please click on this link before accessing the Negotiation Document(s) link https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ETH-00405 Negotiation Document(s) Collapse all Expand all J  -  Services 80000000  -  Management and Business Professionals and Administrative Services 80110000  -  Human resources services 80111600  -  Temporary personnel services 80111619  -  Temporary creative services 80140000  -  Marketing and distribution 80141600  -  Sales and business promotion activities 80141607  -  Events management 93000000  -  Politics and Civic Affairs Services 93160000  -  Taxation 93161600  -  Taxes other than income tax 93161603  -  Value added tax VAT $(document).ready(function () { UNGM.UNSPSC.init(); });