Scope of Services The United Nations World Food Programme (WFP) Sudan invites expressions of interest from qualified and registered service providers for the provision of comprehensive Warehouse Management Services across various locations in the country, including but not limited to the Darfur region. Service providers must demonstrate the capacity and experience to manage warehouse operations with a focus on efficiency, safety, and quality assurance. The selected service provider will be responsible for the effective management of warehouse activities, including but not limited to the following key areas:   Storage Facility Management: Ensure the proper maintenance, organization, and utilization of storage space to support optimal inventory control and access. Cargo Handling: Perform timely and safe loading, unloading, stacking, and relocation of goods in accordance with WFP guidelines. Quality and Quantity Control: Provide qualified personnel to conduct regular inspections, surveys, and verification of commodities received, stored, or dispatched. Monitor and evaluate the performance of WFP-contracted pest control service providers, ensuring compliance with service standards, and submit comprehensive monthly reports detailing findings and recommendations. Reconditioning and Re-bagging: Manage the re-bagging and reconditioning of damaged or loose food commodities to maintain quality and minimize loss. Cleaning and Waste Disposal: Implement regular cleaning schedules and responsible waste management practices to ensure hygienic and compliant warehouse environments. Staffing and Workforce Management: Recruit, train, and manage an adequate workforce to support warehouse operations, ensuring compliance with safety and operational standards. Warehouse Security: Provide appropriate security measures, including personnel and surveillance systems (e.g., CCTV cameras), to safeguard stored goods and facilities. Wherever feasible, grant the WFP local security unit access to the surveillance camera system. The service must be available 24/7, including holidays, ensuring continuous operations without interruption.   Below are the minimum requirements:   A letter showing company’s interest. Company’s profile (background), including contact details (e-mail, website, address/physical location, telephone, fax numbers). Copies of the company’s business registration certificate and valid licences from relevant regulating authorities to provide the service in Sudan. Bank certificate, and back statements. Copy of the company’s VAT Registration Certificate/Identification Number. Bank account details and Audited Financial Statement of the company for 2023 and 2024. At least two references of major clients. List of current and past contracts for similar services with other organizations   Interested service providers must meet all relevant legal, technical, and operational requirements to be considered for this engagement. Important Notice Companies interested in participating in the planned solicitation process of subject mentioned services for WFP Sudan should forward their documents to UNWFP by email to [email protected] or by hand delivery to: Attn:     Contracting Section, Logistics Un UN World Food Programme WFP Office, Port Sudan. In responding to this EOI, submissions must be clearly labelled “Expression of Interest- Warehouse Management Services – May 2025 and submitted before 16:00 hrs on or before 29 May 2025. Interested companies may send questions via email to   [email protected] WFP may decide to convene a meeting with selected companies/applicants to verify provided information against the scope of the services required by WFP.   This EOI does not constitute a solicitation. WFP reserves the right to change or cancel the requirements at any time during this EOI. WFP also reserves the right to disregard an interested company/applicant from further consideration if the company/applicant is not deemed to conform to the above conditions. Thus, submitting a reply to this EOI does not automatically guarantee that the request will be considered for the roster of WFP service providers and be eligible to provide the required service. Important Notice Companies interested in participating in the planned solicitation process of subject mentioned services for WFP Sudan should forward their documents to UNWFP by email to [email protected] or by hand delivery to: Attn:     Contracting Section, Logistics Un UN World Food Programme WFP Office, Port Sudan. In responding to this EOI, submissions must be clearly labelled “Expression of Interest- Warehouse Management Services – May 2025 and submitted before 16:00 hrs on or before 29 May 2025. Interested companies may send questions via email to   [email protected] WFP may decide to convene a meeting with selected companies/applicants to verify provided information against the scope of the services required by WFP. This EOI does not constitute a solicitation. WFP reserves the right to change or cancel the requirements at any time during this EOI. WFP also reserves the right to disregard an interested company/applicant from further consideration if the company/applicant is not deemed to conform to the above conditions. Thus, submitting a reply to this EOI does not automatically guarantee that the request will be considered for the roster of WFP service providers and be eligible to provide the required service.