Scope of the service and expected deliverables: - (Only National Firm is allowed to participate on this Bid’’) The objective of this service is to create an engaging event experience through an effective set up, efficient logistics, a seamless technical experience (sound, lightning) and other related services. The event managing company will be responsible for coordinating the event in accordance with the requirements of UNDP.The scope of this event management service includes event setup, event equipment, branding and promotion, follow-up invitations, live streaming and usheringExpected deliverables of the event organizer: (detail available on the attached ToR): -1.    Coordination        Conduct preparatory visits to the meeting venues and coordinate venue setup and technical requirements with the Hotel/venue provider, including stage layout, testing sound (venue’s microphones, speakers, audio feed), presentation material (venue’s projectors, screens/displays), table and seating arrangements, internet connection, and registration desk, cocktail.        Event equipment needs are to be determined with UNDP & the Ministry of Finance as well as with the venue provider.        Set up the stage area for presentations and speeches, ensure a professional audio system, and provide suitable lighting and necessary visual displays such as screens or projectors.       Plan and implement an efficient guest registration and management system, including check-in stations with ushers and a designated area for registration and information.        Provide and set up professional sound and lighting equipment, and a live feed, to ensure high-quality audio and visual experiences during the event. 2.    Conference materials ·     LED screens (at least 40 m2) ·     Professional sound system.   ·     Tech desk to manage screen and all content. ·     Wireless mics for podium / stage ·     Ushers ·     Seating arrangement for a maximum of 1000 people (Only the arrangement) ·     Stage backdrop (10m x 3m) ·     Photo backdrop (6m x 3m) ·     Drop down banner (1m x 4m), at least 4 pieces. ·     Branded podium ·     Branded tables and chair for panel discussion (4 chair and 4 tables) ·     Branded stage and ramp ·     Power outlets / dividers ·     Spotlights towards stage ·     Live switch ·    Self-standing event name cutout ·     Branded giveaways ·     Hotel Front Entrance Wooden Frame Backdrop ·     Hotel Back Entrance Wooden Frame Backdrop ·     Main entrance ·     Branded Registration/information desk ·     Table Flower and Standing Flower         · Contacts Links UNSPSC codes Email: [email protected] Surname: GT or EW Link Description https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715271 Supplier Registration https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=28937 UNDP Procurement Notices Ad https://procurement-notices.undp.org/sharepoint/login.cfm Please click on this link before accessing the Negotiation Document(s) link https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ETH-00388 Negotiation Document(s) Collapse all Expand all J  -  Services 80000000  -  Management and Business Professionals and Administrative Services 80140000  -  Marketing and distribution 80141600  -  Sales and business promotion activities 80141607  -  Events management 80160000  -  Business administration services 80161500  -  Management support services 80161502  -  Meeting planning services 93000000  -  Politics and Civic Affairs Services 93160000  -  Taxation 93161600  -  Taxes other than income tax 93161603  -  Value added tax VAT $(document).ready(function () { UNGM.UNSPSC.init(); });