REQUEST FOR QUOTATION FOR CONTRACTING PRODUCTION, BROADCAST, AND RECORDING SERVICES FOR THE 2025 HEROES OF TOMORROW: UN SDG ACTION AWARDS CEREMONYPROJECT DESCRIPTIONThe United Nations Development Programme (UNDP), through the UN SDG Action Campaign, is seeking a qualified production company to manage and execute the full production of the UN SDG Action Awards Ceremony: Heroes of Tomorrow, to be held on 29 October 2025 in Rome, Italy.The selected company will be responsible for the design, setup, and live production of the ceremony, including technical coordination, audiovisual recording, editing of pre-recorded and post-event content, multilingual support, and full scenographic execution at the venue. The event will bring together global changemakers, institutions, and media to celebrate impactful initiatives advancing the 2030 Agenda for Sustainable Development. The production company must demonstrate experience with high-profile, live-streamed events of comparable complexity, including experience working with international broadcasters and multilingual formats. The scope includes both the execution of the live event and the delivery of high-quality edited materials for public dissemination.SCOPE OF THE SERVICESThe selected production company will provide end-to-end production services for the UN SDG Action Awards Ceremony in Rome, including:Pre-production and planning, including technical coordination, production scheduling, and participation in briefing and rehearsal sessions.On-site production, including professional lighting, sound, filming, staging, multilingual support, simultaneous interpretation (Italian/English and International Sign Language), and coordination with the venue and partners.Live event management, including direction, switching, camera coordination, multimedia display (slides, lower-thirds, music, etc.), and integration of sign language and pre-recorded content.Post-production, including the editing and delivery of high-resolution video assets:One (1) promotional video in English and Italian versionsIndividual videos for finalist initiativeFinal archive video of the full eventScenography, including printed materials, stage furniture, and the integration of artistic elements related to the event’s identity.Personnel and equipment, including all required technical staff, operators, and necessary high-end production equipment to ensure professional quality and seamless execution.OBJECTIVESThe main objective of this assignment is to ensure the professional production and broadcast of the UN SDG Action Awards Ceremony: Heroes of Tomorrow, delivering a high-quality, inspiring, and accessible event that:Showcases impactful initiatives advancing the 2030 Agenda for Sustainable Development;Engages global and local audiences through high-end audiovisual storytelling;Ensures inclusive participation through multilingual and accessible formats (Italian, English, and International Sign Language);Reflects the identity and vision of the UN SDG Action Campaign through innovative scenography and dynamic production;Generates professional multimedia content for post-event dissemination, institutional communication, and global outreach.Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.INFORMATIVE SESSIONTo have a better insight about the solicitation an online conference session will be taking place. The time and place will be Tuesday 13th of May 2025 at 16:00, (CET)/ 10:00 NYT  in the following link (Microsoft teams): Microsoft Teams ¿Necesita ayuda?Unirse a la reunión ahora Id. de reunión: 393 466 983 077 4 Código de acceso: i9Zv2oT6  Unirse en un dispositivo de videoconferenciaClave de inquilino: [email protected] Id. del vídeo: 128 640 911 9 Más información Para organizadores: Opciones de la reunión Please note that while all Offerors are encouraged to attend, their non-attendance, however, shall not result in disqualification of an interested Offeror.CLARIFICATIONSBefore the date and time that conference session will take place (Tuesday 13th of May 2025 at 16:00 CET/ 10:00 NYT, please send any clarification questions you might have via the system QUANTUM or via the following email: [email protected].  The questions will be answered at the session.In case there are more questions at the conference session a minute will be produce on behalf of UNDP. The final minute will be posted on the UNDP QUANTUM system.No verbal statement made during the conference session will modify the terms and conditions of the RFP unless such statement is specifically written in the Minutes of the conference and an amendment is posted in the form of a Supplemental Information to the RFQ.